Project: Damp Rot Contract
Client/Contractor name: Clackmannanshire Council and Maintenance & Building Preservation Ltd
Location: Clackmannanshire/Alloa
Framework/DPS: Repair and Maintenance DPS
About the Project
The expiry of a multi-year reactive maintenance contract led to Clackmannanshire Council calling on support from SPA to help address its requirements for damp and mould specialists.
Awarded using SPA’s most recent DPS, Repairs and Maintenance, this new four-year contract will see the Council’s portfolio of properties maintained alongside its 270 properties with known damp and mould issues.
Long-standing users of SPA solutions, Clackmannanshire Council, appointed Maintenance and Building Preservation (MAB) following a mini competition arranged by SPA using its free of charge Call Off Service.
By using the Call Off Service available at no cost to all public sector partners, the Council benefited from guidance and hands-on tailored support to manage the full mini competition process.
The SPA procurement team were involved in preparing the tender documents, advising on compliant market routes, responding to clarifications, evaluating submissions and awarding the contract, as well as publishing notices on PCS.
With this tailored approach, SPA is able to provide flexibility to public sector partners when it comes to adjusting the service to individual preferences. Most opt to use the full service, while others either simply want advice or help to develop a suite of tender documents.
Initially, the service was set up to assist smaller housing associations, but as the service has expanded into more frameworks and awareness has grown, more organisations are choosing to use it to save time and free up resources.
It comes amidst continued challenges facing the public sector with limited budgets and even greater reliance on efficiencies.
Using this service, the Council could concentrate on other priorities while still giving them full control of the process and decisions. The main difference being that SPA’s in-house procurement team acted as an extension of the Council’s team, offering peace of mind that the contract is compliant with strict regulations.
The Challenge
Amid an urgent need to address remedial works, Clackmannanshire Council required a solution to tackle the unpredictable nature of damp and mould works.
The Council also needed the technical and procurement expertise of SPA to accurately define requirements and avoid unforeseen costs and compliance risks.
The Solution
Embedded into each of SPA’s solutions, the free of charge Call Off Service played an important role in ensuring the Council could navigate the mini competition process compliantly and award the maintenance contract to a reliable contractor, while freeing up their resources to focus on larger projects.
Our CIPS-qualified colleagues tailored their support offering a holistic, hands-on approach, drafting comprehensive tender documents and a precise Schedule of Rates to finalising formal award letters.
Together, the support delivered:
• Rigorous Compliance: Through the RM DPS, the Council accessed a pre-vetted supply chain aligned with modern safety standards.
• Resource Efficiency: Acting as an extension of the Council’s team, our streamlined Call Off Service supported the entire mini-competition process, reducing internal workload by preparing award letters and developing tender documents and awarding the contract.
• Accelerated Timelines: Our CIPS-qualified team managed the procurement complexities from the outset, enabling the Council to move forward quickly without needing to build internal knowledge or navigate unfamiliar terminology.
• Community Wealth Building: A transparent, competitive process secured a competent and local SME. As with all SPA appointed companies, MAB is committed to delivering tangible community benefits, including school engagements and targeted employability support.
